Administrative Coordinator

US-CA-Redondo Beach
Business Unit
Maxim Properties
# of Openings
Job ID

Wedgewood is currently seeking a full-time Administrative Coordinator to join our team! Our company specializes in the purchase, rehab, and resale of single family homes (acquiring and selling REOs, foreclosures, and other distressed properties). Founded in 1985, Wedgewood has grown into a diversified, vertically integrated company, expanding its business footprint to include residential rehabilitation, non-performing notes, property management, private lending, brokerage, escrow, and more. Over the past 30 years, our company has built a longstanding reputation for its assorted multidisciplinary endeavors.


The Administrative Coordinator provides administrative support for the Transaction Coordinator and Broker Assistant. This role is responsible for logging and tracking new contracts, drafting documentation, drafting correspondence, creating electronic files, ordering city required inspection and/or reports, following up on missing documents, auditing closed escrow files and providing assistance to the transaction team as assigned.

What you'll do

  • Reviews contract and internal system for accuracy.
  • Responsible for tracking receipt of new contracts and completing the escrow page in the internal database system and creates an electronic filing system for the transaction
  • Responsible for generating required transaction disclosures according to contractual guidelines
  • Responsible for ordering and tracking city reports and inspections
  • Track and route all earnest money deposits that are due
  • Open, sort and distribute incoming correspondence and email
  • Perform general office duties such as ordering supplies, maintaining records management database systems, assists in coordination of departmental meetings
  • Audit Real Estate files to ensure accuracy and compliance with company polcies and department of real estate guidelines by state.
  • General administrative duties as assigned to support Brokerage

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

What you'll need

  • Real Estate knowledge is preferred but not required
  • STRONG attention to detail
  • Ability to work in a very fast-paced environment and under strict deadlines
  • Strong typing & computer skills including Microsoft Word & Excel
  • Ability to multitask and prioritize tasks according to importance
  • Technical Capacity
  • Personal Effectiveness/Creditability
  • Attention to detail
  • Collaboration Skills
  • Communication Proficiency
  • Flexibility

What's in it for you

Wedgewood offers our team members a competitive compensation, 401K, and traditional benefits like medical, dental, and vision.  We also have many additional perks:


  • Company Sponsored Outings: Past events have included sporting events, happy hours, parking lot BBQs, bowling and bocce ball tournaments, office theme parties, and more.
  • In-house Investment Programs: Participate in the growth and profitability of the company through our in-house investment programs. We also offer home ownership & loan programs.
  • Contribute to Your Community: Through our volunteer service, sustainable initiatives, charitable giving, and work with local universities, Wedgewood provides opportunities throughout the year for its employees to give back to the community for the greater good.


Wedgewood occupies 50,000 square feet in a state of the art headquarters in Redondo Beach, California and was named Company of the Year by the city in 2015. We also have multiple locations around the country. Wedgewood is an Equal Opportunity Employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. We look forward to hearing from you!


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